If you don't have a gateway in Power BI, you may encounter limitations in accessing and refreshing data from certain data sources, particularly those that reside on-premises or in private networks. The Power BI Gateway serves as a bridge between Power BI services running in the cloud and your on-premises data sources, enabling secure data transfer and communication.
Here are some consequences of not having a gateway in Power BI:
Limited Data Source Connectivity: Without a gateway, you won't be able to establish direct connections to on-premises data sources such as SQL Server, Oracle, SharePoint, or files stored on local network drives. You'll be restricted to using only cloud-based data sources or publicly accessible APIs.
Manual Data Refresh: For on-premises or private data sources, you won't be able to set up scheduled data refreshes in Power BI Service. Instead, you'll need to manually refresh your dataset within Power BI Desktop and republish the updated dataset to Power BI Service each time the data needs to be refreshed.
Real-Time Data Access: If your data sources require real-time or near-real-time data access, not having a gateway means you won't be able to establish live connections to those data sources. You'll be limited to importing data into Power BI, which may not be suitable for scenarios requiring up-to-the-minute data.
Data Security: The Power BI Gateway ensures secure communication between the cloud-based Power BI services and on-premises data sources. Without a gateway, you may need to resort to less secure methods of accessing on-premises data, such as manually transferring files or using less secure data transfer protocols.
Limited Collaboration: If your organization relies on collaborative development and sharing of reports and datasets in Power BI Service, not having a gateway can limit collaboration, especially if certain team members or departments rely on on-premises data sources.
In summary, while Power BI can still be used effectively without a gateway for purely cloud-based data sources or publicly accessible APIs, not having a gateway can significantly limit your ability to connect to on-premises or private data sources, schedule data refreshes, ensure data security, and facilitate real-time data access. Therefore, if your organization relies on on-premises data sources, setting up a gateway is essential to fully leverage the capabilities of Power BI.
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