Saturday, August 31, 2013

SSRS - How to create a report using Excel as a data source

1.     Background

The purpose of this article is to describe how to create a report using Excel as a data source for the report. We are going to use ODBC provider for excel to get the data for the reports.

2.     Step by Step procedure to create Excel as Data source for Report:

·         Open the Reporting services solution in BIDS/SQL Server Data Tools and
·         Go to Shared Data Sources folder then Right click and click on Add New Dataset

·         It will start Data Source Wizard, give the name of Data Source , give Type as ODBC and Click on Edit to create connection string for the Excel:
·         Once you click on Edit, It will open Connection property Window, select use connection string and click on Build.
·         Go to File Data Source and go to the location of the source excel file by using browse button in Look in:
·         Click ok. It will create the connection string for the excel
·         Click ok and your dataset for excel source has been created.
·         In the credential window, select the credential type as per your requirement. Here I have selected Windows Integrity security:
·         Now right click on Shared Dataset and click on New Dataset:
·         Give the name of Dataset and select Data source as ExcelDataSource that we have just created. Write the query for the excel:

Note : Check the sheet name in the excel before writing queries

3.     Steps to create report

·         Now create a report and map this newly created dataset “ExcelDataSet” to the report.
·         Add a tablix to the report layout and map the fields from the attached dataset.

·         Do formatting as per your requirement and run the report. Below is the resultant report:

4.     Conclusion
By using the above steps, we can create SSRS report using excel as data source

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