Monday, February 26, 2024

Permissions in Power BI

In Power BI, permissions control access to various resources such as reports, dashboards, datasets, workspaces, and apps. These permissions help administrators manage who can view, edit, or manage these resources within the Power BI service. Here's an overview of the different types of permissions in Power BI:

  1. Workspace Permissions:

    • Workspace Admin: Workspace admins have full control over the workspace, including managing permissions, adding and removing members, publishing content, and editing workspace settings.
    • Member: Workspace members can view, edit, and publish content within the workspace. They can also add and remove other members, but they cannot manage workspace settings.
  2. App Permissions:

    • App Owner: App owners have full control over the app, including managing permissions, editing the app content, and publishing updates.
    • App Contributor: App contributors can edit the app content and publish updates, but they cannot manage app permissions.
    • App Viewer: App viewers can only view the app content but cannot make any changes or publish updates.
  3. Report, Dataset, and Dashboard Permissions:

    • Viewer: Viewers can view the report, dataset, or dashboard but cannot make any changes.
    • Editor: Editors can view, edit, and manage the report, dataset, or dashboard. They can make changes, publish updates, and share the content with others.
    • Contributor: Contributors have the same permissions as editors but cannot manage permissions for the report, dataset, or dashboard.
    • Owner: Owners have full control over the report, dataset, or dashboard. They can view, edit, publish, and manage permissions.
  4. Row-Level Security (RLS):

    • Row-level security allows you to restrict data access at the row level based on user roles or criteria defined in the dataset. Users will only see the data that is relevant to their role or criteria.
  5. Workspace Roles:

    • In addition to permissions at the individual report or dataset level, users can also be assigned roles at the workspace level. These roles determine the user's level of access to all content within the workspace.
  6. App Workspace vs. My Workspace:

    • Users can have different permissions within app workspaces (shared workspaces) and their personal "My Workspace." Permissions within My Workspace are typically managed by the individual user, while permissions within app workspaces are managed by the workspace admins.

These are the primary permissions in Power BI that help you control access to resources and manage collaboration within your organization. By appropriately assigning permissions, you can ensure that users have the right level of access to the Power BI content they need to perform their roles effectively while maintaining data security and compliance.

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