Wednesday, February 21, 2024

Power BI - How to give report access to user without notification

In Power BI, providing report access to users without sending them a notification can be achieved through sharing the report with them directly. Here's how you can do it:

1. Share the Report:

   - Open the report you want to share in Power BI Service.
   - Click on the "Share" button located in the top-right corner of the report view.

2. Enter User Email:

   - In the "Share with people" dialog box, enter the email addresses of the users you want to share the report with.
   - Optionally, you can include a message in the email notification, but if you don't want users to receive a notification, you can leave this field blank.

3. Set Permissions:
   - Choose the permission level for each user you're sharing the report with. You can grant them either "View" or "Edit" access to the report.
   - If you only want users to access the report without being able to make changes, select the "Can view" option.

4. Share Options:
   - Optionally, you can adjust additional sharing options such as allowing recipients to reshare the report or granting access to the entire organization.

5. Share:
   - Once you've entered the email addresses and configured the permissions, click on the "Share" button to share the report with the selected users.

By following these steps, you can provide report access to users without sending them a notification. However, keep in mind that users may still receive a notification depending on their notification settings in Power BI Service. If they have email notifications enabled, they may receive an email notification about the shared report, even if you didn't include a message in the sharing dialog. To ensure users don't receive notifications, you may need to communicate with them separately and ask them to adjust their notification settings in Power BI Service.

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